Job Description
Job Description
Job Title: Workplace Experience Ambassador
Job Description
The Workplace Experience Ambassador will play a pivotal role in ensuring the seamless daily operations of our New York office. This position is a part-time opportunity requiring a minimum of 24 hours a week, with shifts from Monday to Friday, each lasting 6 hours starting at 7 or 8am. The role involves creating an environment where teams, clients, and visitors can perform their best work. Responsibilities include managing visitor registration, conference room scheduling, facilities oversight, and vendor coordination. This position offers a chance to develop expertise in facilities management, event planning, and executive support.
Responsibilities
- Register all internal and external visitors with building security and coordinate seating assignments to ensure smooth arrivals and departures.
- Serve as the primary liaison with building management and maintenance teams, addressing office and shared facility issues promptly and professionally.
- Oversee cleaning services and manage third-party vendor relationships to ensure consistent, high-quality service delivery across the office.
- Book and manage conference room scheduling, ensuring spaces are optimized and available for meetings, presentations, and collaborative work.
- Order and maintain office supplies, snacks, beverages, and catering deliveries while managing inventory rotation to keep the workplace well-stocked.
- Plan and execute office events, including happy hours, team dinners, and visitor gatherings that foster connection and collaboration.
- Coordinate beverage services and handle meeting refreshment setup and cleanup to support productive gatherings.
- Organize office-wide training sessions, fire safety drills, and wellness activities in partnership with building management.
- Support high-profile visitor logistics and executive needs in coordination with administrative partners across locations.
Essential Skills
- 3 years of experience supporting high level management in an office coordination or administrative capacity.
- Associate's degree or equivalent professional experience.
- Excellent written and verbal communication skills with exceptional attention to detail and accuracy.
- Proficiency in Microsoft Office Suite, Google Workspace, and video conferencing platforms.
- Strong organizational and project management skills with the proven ability to multitask and prioritize effectively under pressure.
- High level of professionalism, discretion, and independent decision-making ability when handling confidential information.
- Demonstrated experience managing vendor relationships and coordinating facility operations.
Additional Skills & Qualifications
- Bachelor's degree or equivalent professional experience in office management, facilities coordination, or a related field.
- Experience with travel management systems and expense reporting software.
- Familiarity with facilities management principles and vendor coordination best practices.
- Experience in event planning and execution for corporate environments.
Work Environment
The position is based in New York at 2 Grand Central Tower, 32nd Floor, 140 E 45th St. The candidate will be responsible for their own parking. Interviews will consist of an initial meeting followed by a small panel likely conducted onsite. The dress code is professional. The role requires a customer service-oriented individual with strong oversight capabilities.
Job Type & Location
This is a Contract to Hire position based out of New York, NY.
Pay and Benefits
The pay range for this position is $33.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New York,NY.
Application Deadline
This position is anticipated to close on Aug 6, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.