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<h3>Job Description</h3>
Job DescriptionSalary: 
Job Title: Project Coordinator Department: Operations Location: Pittsburgh PA Job Type: Full-Time onsite
Company: Powercast is a fast-growing wireless technology and product company
shipping millions of products per year.Our products primarily focus on wireless power,
wireless communications (Bluetooth, NFC, RFID, etc.), and bi-stable e-paper
displays.We are seeking eager and hardworking candidates to join our expanding and
close-knit team in Pittsburgh, PA.Come join Powercast, named the 2024 &amp; 2025 Best
Place to Work by Business Intelligence Group.
Summary:
As a Project Coordinator at Powercast, you will play a key supporting role in helping our Project Manager deliver successful projects from start to finish. You will assist with planning, tracking, and executing project activities, while also taking ownership of smaller projects and tasks as assigned. This is an excellent opportunity for someone looking to grow their skills in project management while making a real impact in a fast-paced environment.
Key Responsibilities:
Project Support:
<ul>
<li>Assist the Project Manager with developing and updating project plans, schedules, and budgets.</li>
<li>Help coordinate meetings, prepare agendas, and document meeting notes and follow-up items.</li>
<li>Track progress on tasks and deliverables to ensure timelines are met.</li>
<li>Maintain project documentation and ensure it is accurate, up-to-date, and accessible.</li>
<li>Contribute to post-project reviews and help capture lessons learned.</li>
<li>Help implement project tracking tools and processes.</li>
</ul>
Smaller Projects Ownership:
<ul>
<li>Take lead on managing select smaller-scale projects or project components, under the guidance of the Project Manager.</li>
<li>Coordinate with team members and stakeholders to move tasks forward and meet milestones.</li>
<li>Monitor project risks and help resolve issues that arise during execution.</li>
</ul>
Communication &amp; Collaboration:
<ul>
<li>Serve as a point of contact for internal teams and vendors regarding project updates and tasks.</li>
<li>Foster collaboration between team members by sharing updates and encouraging open communication.</li>
<li>Assist in preparing regular status reports and presentations for leadership and other stakeholders.</li>
</ul>
Expectations &amp; Guidelines:
<ul>
<li>Project Management Methods: Learn and follow company project management processes and tools.</li>
<li>Time Management: Prioritize tasks effectively and meet deadlines with minimal supervision.</li>
<li>Documentation: Keep detailed, organized records of project materials and correspondence.</li>
<li>Communication: Practice clear, professional communication with team members and stakeholders.</li>
<li>Professionalism: Uphold a high standard of integrity, confidentiality, and respect in all project interactions.</li>
</ul>
Qualifications:
Required:
<ul>
<li>Bachelors degree in Business, Project Management, or a related field (or equivalent experience)</li>
<li>12 years of experience in project coordination or administrative support roles</li>
<li>Strong organizational and time management skills with the ability to multitask</li>
<li>Clear and professional written and verbal communication skills</li>
<li>Proficiency in Microsoft Office or Google Workspace; familiarity with project management tools (e.g., Trello, Monday.com, Smartsheets, etc)</li>
</ul>
Preferred:
<ul>
<li>CAPM or similar entry-level project management certification</li>
<li>Experience managing small projects or initiatives independently</li>
<li>Basic understanding of project lifecycles and process improvement concepts</li>
<li>Ability to create simple project reports or visual dashboards</li>
</ul>
What We Offer:
 Competitive salary and benefits package
 Comprehensive Medical, Dental and Vision Insurance
 Life Insurance
 401k Matching
 Paid Time Off
 Stock Options
 Collaborative, fast, small, cross-functional team environment
**Recruiter Resumes will not be considered**

Project Coordinator

<h3>Job Description</h3>
Job Description
Job Summary:
The Professional Service Project Manager will ensure the timely completion of service projects within budget while meeting the company’s high-quality standards. Additionally, the Professional Service Project Manager will perform scheduling tasks as well as administrative duties, such as maintaining project documentation and handling financial and product queries.
Supervisory Responsibilities:
<ul>
<li>Oversee activities of Service team members including LAN and WAN Engineers.</li>
<li>Ensure the timely updates of project tickets, including time entry, in the appropriate Dox Electronics systems by LAN and WAN Engineers.</li>
</ul>
Duties &amp; Responsibilities:
<ul>
<li>Oversees the process and documentation associated with the creation of professional services quotes and scopes of work.</li>
<li>Coordinates project management activities, resources, products, and information.</li>
<li>Acts as a liaison with clients to identify and define requirements, scope, and objectives.</li>
<li>Creates project plans, identifying manageable milestones and appropriate timeframes to meet agreed-upon deliverables.</li>
<li>Analyzes risks and opportunities and makes recommendations on the appropriate course of action.</li>
<li>Monitors project progress and addresses issues as they arise.</li>
<li>Works within the department to schedule time for shared resources.</li>
<li>Acts as the point of contact and communicates project status to all participants.</li>
<li>Uses tools to monitor working hours, plans, and expenditures.</li>
<li>Creates and or maintains comprehensive project documentation, plans, reports, and “legal” paperwork (i.e., Scope of Work Documents and Quotes).</li>
<li>Ensures the timely updating of project documentation and time entry in the appropriate Dox Electronics systems.</li>
<li>Work within the department to maintain engineering resource utilization at 80% or better.</li>
<li>Performs other duties as assigned.</li>
</ul>
Required Skills &amp; Abilities:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
<ul>
<li>Excellent verbal and written communication skills.</li>
<li>Excellent interpersonal and customer service skills.</li>
<li>Experience in project management, from Scope of Work creation to delivery.</li>
<li>Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.</li>
<li>Strong organizational skills, including multitasking, time management, and attention to detail.</li>
<li>Familiarity with risk management and quality assurance control.</li>
<li>Proficient with Microsoft Office Suite or related software, including Smartsheet.com and Microsoft Project.</li>
</ul>
Education &amp; Experience:
<ul>
<li>Bachelor of Science in Business Administration or related field or equivalent job experience and training.</li>
<li>Proven work experience as a Project Coordinator or similar role.</li>
<li>3 to 5 years of relevant experience.</li>
<li>Information Technology background preferred.</li>
</ul>
Physical Requirements:
<ul>
<li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>Must be able to exert up to 50 lbs. of force occasionally and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects.</li>
</ul>
Company DescriptionSince 1982, Dox has been providing Cyber Security Consulting, Professional IT Support, and Security Assessments for organizations of all sizes across the United States. Time and experience have helped us develop best practices and workflow procedures around a proactive philosophy designed to keep our clients’ focus on their business, not their technology. At Dox, we believe you should love what you do and be passionate in your pursuits. Our employees dedicate themselves to fulfilling the needs of our clients and, in turn, the company invests thousands each year in training them so they can grow in their careers. We like to promote from within the company and offer room for upward mobility, career development, and infinite potential. We treat our employees like family and offer a supportive, exciting, and entertaining work environment. 
<h3>Company Description</h3>
Since 1982, Dox has been providing Cyber Security Consulting, Professional IT Support, and Security Assessments for organizations of all sizes across the United States. Time and experience have helped us develop best practices and workflow procedures around a proactive philosophy designed to keep our clients’ focus on their business, not their technology.\r\n\r\nAt Dox, we believe you should love what you do and be passionate in your pursuits. Our employees dedicate themselves to fulfilling the needs of our clients and, in turn, the company invests thousands each year in training them so they can grow in their careers. We like to promote from within the company and offer room for upward mobility, career development, and infinite potential. We treat our employees like family and offer a supportive, exciting, and entertaining work environment.

<h3>Job Description</h3>
Job DescriptionLocation: [Insert Location] Employment Type: Contract/Full-Time Industry: Oil &amp; Gas / Industrial Turnaround / Petrochemical Job Description: We are seeking an experienced Turnaround P6 Scheduler with strong expertise in project controls and cost management to join our team. The ideal candidate will play a critical role in planning, scheduling, and coordinating all phases of turnaround projects to ensure they are completed on time and within budget. This role requires a proactive professional with exceptional Primavera P6 skills, analytical abilities, and a deep understanding of turnaround processes and project controls. Primavera P6 Scheduling: 
<ul>
<li>Develop, maintain, and update detailed turnaround schedules using Primavera P6.</li>
<li>Perform critical path analysis, resource loading, and forecasting to ensure efficient execution plans.</li>
<li>Monitor and adjust schedules to accommodate scope changes, delays, or unforeseen circumstances.</li>
</ul>
Project Controls: 
<ul>
<li>Collaborate with project teams to establish and maintain project baselines.</li>
<li>Track progress and performance metrics against established schedules and plans.</li>
<li>Provide accurate and timely reporting on project KPIs, including earned value analysis.</li>
</ul>
Cost Management: 
<ul>
<li>Integrate cost data with schedules to develop cost-loaded schedules.</li>
<li>Monitor and control turnaround budgets, identifying variances and recommending corrective actions.</li>
<li>Work closely with cost engineers to align costs with work breakdown structures (WBS).</li>
</ul>
Collaboration and Communication: 
<ul>
<li>Interface with key stakeholders, including operations, engineering, and contractors, to ensure alignment on project timelines.</li>
<li>Facilitate schedule review meetings and produce lookahead schedules for execution teams.</li>
<li>Provide detailed reports and dashboards to leadership, highlighting risks, issues, and mitigation plans.</li>
</ul>
Qualifications: 
<ul>
<li>Minimum 5+ years of experience in P6 turnaround scheduling, project controls, and cost management within the oil and gas or petrochemical industry.</li>
<li>Proficiency in Primavera P6 and advanced understanding of project scheduling principles.</li>
<li>Strong knowledge of turnaround processes, including planning, execution, and closeout phases.</li>
<li>Experience with cost management tools and methodologies.</li>
<li>Familiarity with SAP or similar ERP systems for cost tracking and reporting is a plus.</li>
<li>Excellent analytical, organizational, and problem-solving skills.</li>
<li>Strong verbal and written communication skills with the ability to interact with all levels of the organization.</li>
</ul>
Preferred Skills:
<ul>
<li>Experience with resource leveling, productivity analysis, and manpower planning.</li>
<li>Knowledge of industry-standard best practices for turnarounds and shutdowns.</li>
</ul>

Turnaround Scheduler / Project Controls

<h3>Job Description</h3>
Job Description
The Project Coordinator at our Annandale, NJ office will report directly to Green Power Energy’s Director of Operations. The Project Coordinator will be responsible for applying for and obtaining approvals for solar and solar + storage projects. Salary range depending on experience, $45k-52k annually
Responsibilities:
<ul>
<li>Complete industry paperwork associated with NJ and PA town permit applications</li>
<li>Check and handle the correspondence of emails in company-wide email inbox</li>
<li>Answer incoming calls and transfer calls to colleagues accordingly</li>
<li>Communicate with our customers via phone and email in a professional manner</li>
<li>Provide data entry support and maintain the company’s CRM as needed</li>
<li>Actively track and prioritize project tasks needed to be completed on a weekly and daily basis</li>
</ul>
<ul>
<li>Cross-train within the operations department to be able to assist as needed</li>
<li>Develop and maintain standard operating procedures and training documents as required</li>
<li>Prepare job folders for install crews</li>
<li>Enter in SREC meter readings monthly in PJMGATS portal</li>
</ul>
<ul>
<li>Call customers to keep them informed of project progress and updates as needed</li>
<li>Run task reports daily to determine which tasks need prioritizing</li>
<li>Coordinate with field staff to obtain photos needed for State post-installation paperwork</li>
<li>Compile and send out installation manuals to customers for all completed projects</li>
<li>Prepare docusign envelopes for customer's signature</li>
<li>Prepare and organize mail and parcels daily as needed</li>
<li>Provide support to the entire Operations Team and Associate requests as needed</li>
<li>Report to Annandale, NJ office daily</li>
<li>Order office supplies and maintain inventory</li>
<li>Assist with special projects as needed</li>
<li>Assist training other employees as needed</li>
</ul>
Requirements
<ul>
<li>Excellent organizational skills</li>
<li>Outstanding verbal and written communication skills</li>
<li>Advanced proficiency in Microsoft Office and/or Google Suite (Excel, PowerPoint, Word)</li>
</ul>
<ul>
<li>Must be motivated and ready to work in a fast paced environment</li>
<li>Ability to interact with others effectively within the team environment</li>
</ul>
<ul>
<li>Ability to take direction, identify problems, develop solutions, conduct analysis independently and in collaboration with others</li>
</ul>
<ul>
<li>Ability to work independently, manage multiple tasks and projects</li>
</ul>
<ul>
<li>Creative thinker with the ability to make decisions and execute effectively</li>
</ul>
<ul>
<li>Ability to work within a team environment and provide back-up support to other Project Coordinators as needed</li>
</ul>
<ul>
<li>Maturity to handle confidential issues and communicate effectively with team members and Senior Executives</li>
</ul>
<ul>
<li>Ability to anticipate change and react efficiently and expeditiously</li>
</ul>
<ul>
<li>Systematic approach in carrying out assignments, including appropriate follow-up</li>
<li>In office, 40-hour work week</li>
</ul>
Benefits
<ul>
<li>W-2 Employee</li>
<li>Retirement Plan (401k)</li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
</ul>

<h3>Job Description</h3>
Job Description
Great Benefits - Competitive Pay - Great Work Environment
Mercury Plastics, founded in 1955, is currently in its third generation of leadership. Mercury has been at the forefront of the Point of Purchase display industry for the past 60 years. Our professional knowledge and skilled craftsmanship comes from years of dedicated work and service. Currently servicing the point of purchase industry, consumer packaging, automotive packaging and process trays, as well as food packaging. Vertically integrated but specializing in thermoforming, Mercury has a reputation for quick turnarounds and quality plastic products that can be found in Mom-and-Pop shops all the way to large, big box retailers. Mercury operates out of a 140,000 square foot facility on Chicago’s west side, minutes from the Metra Line Healy stop, and a 20-minute drive from downtown.
Position Summary: 
Seeking a Prototype Production Coordinator with strong communication skills, who can work collaboratively in a fast-paced manufacturing environment. Assists production and sales with various technical and administrative tasks related to the sampling process. The position would require strong organizational skills to be able to supervise the sampling process each day and ensure the timely completion of all prototypes, first article samples, and sampling revisions. In addition, it will include the task of consistent data entry in an ERP system.
Role qualifications:
· 2-4 year college degree preferred
· 2 years’ related work experience would be ideal
· Some previous project management style work experience in a manufacturing setting.
Position Responsibilities:
· Assist with the daily submission of prototype orders.
· Preform file and data review as it pertains to the entry of sample requests
· Assists with file storage and organization in the system
· Provides sales rep. with updates on all prototype-related matters such as scheduling dates, current status, tooling timelines, completion dates, and material delays.
· Provides daily reports to the sales team via Microsoft Excel.
· Coordinates with production staff to track the status of prototypes and production samples
· Maintains continuous communication with various departments that contributes to completion of various projects
· Follows up with warehousing personnel on material as it pertains to running prototype samples and production samples
· Processes change requests in the system as required
· Project Management on jobs when requested or needed for a specific project. This includes involvement with assembly projects from start to finish.
· Correspond with customers as needed in relation to the sampling process.
· Provides customer service support as needed and requested by the sales rep.
· Performs research as needed for the sales rep. such as pulling files, scanning and emailing.
· Works directly with customers (on behalf of the sales rep.) on sample shipments and resolves questions related to shipping instructions and communicates changes from customers internally.
· Create packing slips for prototype orders as requested and sends to customers.
· Provides confirmation of prototype shipping with tracking numbers to clients.
· Able to assist with the daily UPS and FedEx shipments related to outgoing samples
· Able to help create boxes and inner pack for the outgoing samples as needed
· Comfortable spending large parts of the day out on the factory floor supervising the timely processing of samples
· Manages a catalogue of sample retains for both production and sales purposes
· Will need to work with engineering files and drawings from time to time.
· Employee may be required to perform other duties as requested, directed or assigned.
Essential skills and experience:
· Extensive knowledge of Microsoft Office, Word, Excel and Outlook.
· Experience with ERP systems, preferably Made 2 Manage.
· Ability to multi-task various projects and assignments
· Excellent communication skills both verbal and written.
Reporting to this position: This position has no direct reports.
Company DescriptionEstablished in 1955 and now in third generation of family ownership, Mercury Plastics offers unparalleled expertise in vacuum forming and plastic fabrication services to customers from a variety of industries. Our professional knowledge and skilled craftsmanship comes from years of dedicated work and service to our loyal customers. Specializing in the point of purchase display industry, consumer and food packaging, our work can be seen anywhere from your local convenience store to the largest of big box chains. As an organization, we are committed to innovating our processes and equipment and always seeking top talent to compete with the best in our field. Mercury offers a dynamic working environment with a competitive salary and comprehensive benefits package. 
<h3>Company Description</h3>
Established in 1955 and now in third generation of family ownership, Mercury Plastics offers unparalleled expertise in vacuum forming and plastic fabrication services to customers from a variety of industries. Our professional knowledge and skilled craftsmanship comes from years of dedicated work and service to our loyal customers. Specializing in the point of purchase display industry, consumer and food packaging, our work can be seen anywhere from your local convenience store to the largest of big box chains. As an organization, we are committed to innovating our processes and equipment and always seeking top talent to compete with the best in our field.\r\n\r\nMercury offers a dynamic working environment with a competitive salary and comprehensive benefits package.

Project Coordinator - Prototypes

<h3>Job Description</h3>
Job DescriptionCompany Description 
Worldwide TechServices is a global leader in delivering technology services and solutions to the world’s most demanding clients. Headquartered in Billerica, MA; we provide infrastructure services and professional services to the world’s leading technology providers, outsourcers, large and small businesses and consumers.
Job Description 
Dynamic Server Support is a senior position that performs tasks related to the repair of a variety of client products. Performs basic, moderately complex, and complex troubleshooting activities for desktops, laptops, Desk Side Support, ESF, and Servers. Interacts directly with clients to address technical issues and respond to them timely and accurately.
Responsibilities
<ul>
<li>Provide customer support for designated equipment</li>
<li>Answer client questions in a professional manner</li>
<li>Accept and deliver all service calls assigned within the established service level agreement for each client</li>
<li>Meet established customer service satisfaction criteria as outlined in established guidelines and policies</li>
<li>Complete all administrative tasks associated with each call as documented in established policies and guidelines</li>
<li>Complete real-time reporting of all calls as documented in established policies and guidelines</li>
<li>Follow various established policies, guidelines, and documents relating to the successful delivery of service for each client</li>
<li>Ensure control of assets and inventory through prompt turnaround of parts and equipment as required by client service agreements</li>
<li>Report all activity in an accurate and timely manner</li>
<li>Understand all Safety policies and guidelines and work within the guidelines of policies daily</li>
<li>Additional requirements may exist if offer of employment is extended</li>
<li>Other duties may be assigned to meet business needs</li>
</ul>
Qualifications 
Education and Experience:
<ul>
<li>Typically requires technical school certification or equivalent and 0-2 years of relevant experience</li>
<li>Previous customer service experience is a plus</li>
</ul>
Certifications and/or Qualifications:
<ul>
<li>Maintain all required OEM Certifications as directed by Management</li>
<li>Knowledge of relevant software and hardware</li>
<li>Valid Driver’s License and reliable transportation with valid registration and adequate insurance</li>
</ul>
Skills:
<ul>
<li>Ability to communicate regarding technical issues with clients</li>
<li>Ability to drive to client locations</li>
<li>Ability to drive long distances, and occasional overnight assignments within other geographies</li>
<li>Ability to lift and or move various computer equipment up to 50 lbs.</li>
<li>Must own a basic repair tool kit</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.

Dynamic Server Support

<h3>Job Description</h3>
Job Description
TECHNOLOGY PROJECT COORDINATOR
An established corporate legal service company, located in Duluth, Georgia, is seeking a Technology Project Coordinator. We are looking for a candidate who is interested in long-term career growth. Candidate will be an important member of the team that will coordinate projects in conjunction with internal and external team members.
Summary: The Technology Coordinator is responsible for managing and overseeing the entire lifecycle of software implementations, updates, and changes within the organization. This role involves ensuring that software changes are properly planned, tested, and deployed with minimal disruption to operations. The Technology Coordinator will collaborate with cross-functional teams to assess, plan, and execute software changes while ensuring they meet organizational needs, security standards, and user requirements.
Key Responsibilities:
<ul>
<li>Change Management Planning: Lead and manage the software change management process, including assessment, planning, approval, testing, and deployment of software updates, patches, and new development.</li>
<li>Stakeholder Collaboration: Work closely with different teams (e.g., IT, operations, development, business units) to gather requirements and understand the impact of proposed software changes on operations and users.</li>
<li>Change Control Procedures: Develop and enforce software change control processes, ensuring all changes are tracked, authorized, and reviewed according to established guidelines and industry best practices.</li>
<li>Security and Compliance: Ensure that all software changes comply with organizational security policies, data privacy regulations, and industry standards. Stay informed about cybersecurity risks and how they relate to software changes.</li>
<li>Vendor Coordination: Liaise with external software vendors and service providers to manage software-related contracts, upgrades, support, and troubleshooting.</li>
<li>Training and Support: Provide training and support to end-users to help them adapt to new or updated software systems. Develop user manuals, guides, and resources to facilitate smoother transitions.</li>
<li>Testing and Quality Assurance: Coordinate user acceptance testing (UAT) and ensure that feedback is incorporated into the final release.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor’s degree in information technology, Computer Science, Software Engineering, or a related field (or equivalent work experience).</li>
<li>Proven experience in managing software changes, implementations, and upgrades, preferably in a change management or IT project coordination role.</li>
<li>Strong knowledge of change management frameworks (e.g., ITIL, Agile, or other relevant methodologies).</li>
<li>Excellent understanding of software development, deployment, and testing processes.</li>
<li>Experience with software lifecycle management and version control systems.</li>
<li>Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.</li>
<li>Strong communication skills to work effectively with cross-functional teams, stakeholders, and end-users.</li>
<li>Familiarity with system integration and cloud-based software solutions.</li>
<li>Ability to analyze the business impact of software changes and translate them into clear, actionable tasks.</li>
<li>Experience with software-related compliance and security standards (e.g., GDPR, HIPAA, PCI-DSS).</li>
</ul>
Preferred Qualifications:
<ul>
<li>Certifications in Change Management (e.g., ITIL Foundation) or Project Management (e.g., PMP).</li>
<li>Experience in software implementation or project management within a small organization.</li>
<li>Experience with tools and software used for managing software changes such as Jira, PHP, MYSQL and ASP.</li>
</ul>
Work Environment: This position typically involves working in an office. Occasional after-hours work may be required for system updates or deployments to minimize disruption during working hours.
Compensation:
<ul>
<li>Salaried Position (Starting Salary depending on education/experience)</li>
<li>Insurance Package (Medical, Dental, Vision, LIFE &amp; STD/LTD)</li>
<li>401k</li>
<li>Paid sick and vacation time</li>
</ul>
Company DescriptionThe vision of the owners is to provide an environment in which each person may grow and expand his or her talents in a place of safety, learning, teaching and encouragement. By working in a relaxed professional atmosphere, each person may concentrate his or her efforts toward taking care of the customer first. Both the employee and the company will prosper from the results. 
<h3>Company Description</h3>
The vision of the owners is to provide an environment in which each person may grow and expand his or her talents in a place of safety, learning, teaching and encouragement. By working in a relaxed professional atmosphere, each person may concentrate his or her efforts toward taking care of the customer first. Both the employee and the company will prosper from the results.

Technology Project Coordinator

<h3>Job Description</h3>
Job Description
ABOUT DIBBLE 
Founded in 1962, we provide a full range of civil engineering services to public and private sector clients across Arizona, Colorado, and the Southwestern United States. Our broad market expertise offers the ability to deliver complete engineering solutions from concept to closeout. Our business is built on honesty, ethics, accountability, quality, and service.
Our people-focused culture is important, and we consider our employees to be our greatest asset. This culture is why we have so many long-term employees that have been with our firm between 15 and 35 years. Our employees enjoy an industry-leading benefits program, the ability to balance their home and work life, opportunities for growth and development, company activities, and various opportunities to give back through community service.
Dibble is looking for a skillful and highly motivated Project Coordinator to join our Phoenix office Infrastructure Rehabilitation Team. We need talent like yours to be part of our growing team and tackle some of our biggest challenges. Dibble employs the industry's finest engineers, designers, and planners, providing expertise and valued resources for municipalities, private clients, federal, state, and local agencies.
 
SUMMARY
This role of Project Coordinator is responsible for providing coordination and planning support to Project Managers on multiple projects during construction phase services. This person maintains project management reporting software, creates and updates project/client files and generates schedules and reports. Tracks project budgets and may assist in preparing client invoicing. Also assists with writing technical reports and document processing, technical memorandums, specifications, and meeting minutes. This is an excellent opportunity to advance your career with growth potential in a dynamic, successful engineering company.
 
ACCOUNTABILITIES:
<ul>
<li>Attend and generate meeting minutes.</li>
<li>Track project schedules. </li>
<li>Assist with project set-up.</li>
<li>Coordinate and organize project documents and records.</li>
<li>Understanding of client goals and direction of the project.</li>
<li>Assist managers with client and contractor communications.</li>
<li>Coordination between internal team members and external team with direction from Project Manager.</li>
<li>Assisting with various administrative duties.</li>
<li>Support change order management and estimates.</li>
<li>Data input to project progress tracking.</li>
<li>Review reports</li>
<li>Review contractor pay applications</li>
<li>Conformance with Dibble Engineering Quality Assurance Program.</li>
</ul>
Note: Management may assign or reassign duties and responsibilities as needed.
 
REQUIREMENTS:
<ul>
<li>Proven ability to effectively communicate with the project team.</li>
<li>Ability to set priorities and complete duties in a timely manner.</li>
<li>Ability to create quality written documents.</li>
<li>Client service driven with a "can do" attitude.</li>
<li>A strong commitment to the Values and Mission of the Company.</li>
<li>Proficiency using Microsoft Office. Strong Excel and Word skills required.</li>
<li>Strong organizational skills.</li>
<li>Must have a valid Arizona driver's license or be able to obtain a valid Arizona driver's license within 3 months of start date. </li>
</ul>
 
EDUCATION &amp; EXPERIENCE:
<ul>
<li>Associates degree is preferred. </li>
<li>Minimum 2-5 years prior experience in a project coordination role.</li>
</ul>
 
LOCATION: This opportunity is in our Phoenix office location.
COMPENSATION: Based on level of skills and experience.
 
READY TO JOIN OUR TEAM?
If you feel that you would be right for this opportunity, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
Dibble is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
 Job Posted by ApplicantPro

Project Coordinator - Infrastructure Rehabilitation

<h3>Job Description</h3>
Job Description
Severe Service Specialists (Triple S) is a manufacturer’s representative and factory authorized automation facility for valves that are engineered to withstand severe applications. We pride ourselves on knowing our customers’ processes and being able to provide flow control solutions. Triple S is also an authorized automation facility for Mogas, Clarke, L&amp;T and other valve lines we represent. 
Severe Service Specialists is a subsidiary of FloWorks International LLC, which is a privately held company located in Pasadena, Texas.
 
The Project Coordinator is responsible for providing sales and operational support for projects including quotation entry, order entry, execution, planning, tracking, and reporting.
 
Some of the exciting things you will do in this role... 
<ul>
<li>
Responsible for finalizing quotations, entering and maintaining project orders along with issuing necessary purchases orders to fulfill project order.
</li>
<li>
Maintains, organizes, and submits project documentation.
</li>
<li>
Solicits and analyzes project information from project manager on scope; schedule; cost; and resources.
</li>
<li>
Develops status reports and presentations for project manager as requested.
</li>
<li>
Coordinates and executes the completion of milestones for documentation required by customer.
</li>
<li>
Responds in a timely fashion to customer requests.
</li>
<li>
Performs follow-up with manufacturers as well as our shops to ensure timely shipment of materials, documentation, and tagging to customer’s satisfaction.
</li>
<li>
Maintains strong working relationships with internal &amp; external customers.
</li>
<li>
Help resolve customer service issues.
</li>
<li>
Project expediting
</li>
</ul>
 
A must…
<ul>
<li>
1+ years in project execution and project management environment.
</li>
<li>
HS Diploma or GED required. 
</li>
<li>
Project Management training experience.
</li>
</ul>
 
The perks of working here.... 
<ul>
<li>
Tuition Reimbursement
</li>
<li>
Competitive Pay + Bonus
</li>
<li>
Medical, Dental, Life, and Supplemental Benefits
</li>
<li>
401(K) retirement plan + up to 4% company matching
</li>
<li>
Employee Referral Program
</li>
<li>
Volunteer Time Off
</li>
</ul>
 
This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources. 
FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. FloWorks is committed to fostering a culture where every individual is valued and empowered to contribute to a shared success.
FloWorks participates in the US Government’s E-Verify program.

<h3>Job Description</h3>
Job Description
Job Title: Site Project Administrator
Overview: We are seeking a highly organized and efficient Site Project Administrator to join our Critical Technologies team. This role involves supporting the on-site project team with administrative tasks, maintaining accurate documentation, and assisting in coordinating project schedules, materials, and labor. The Site Project Administrator plays a crucial role in ensuring seamless communication between the office, project managers, subcontractors, and field staff while maintaining compliance with all project-specific processes.
This is an excellent opportunity for a detail-oriented professional with experience in project administration to thrive in a dynamic, fast-paced environment.
Key Responsibilities:
<ul>
<li>
Provide on-site administrative support to Project Managers and site teams.
</li>
<li>
Manage and maintain all project documentation, including contracts, compliance records, schedules, daily reports, and change orders.
</li>
<li>
Assist in the coordination of project schedules, ensuring timely updates and tracking of milestones.
</li>
<li>
Serve as a liaison between office staff, field technicians, subcontractors, and suppliers.
</li>
<li>
Facilitate site visits and inspections to ensure compliance with project requirements and report on progress.
</li>
<li>
Track labor hours, attendance, and material deliveries to maintain accurate records.
</li>
<li>
Assist with the preparation of change orders, purchase orders, and material requisitions.
</li>
<li>
Organize and participate in project meetings, taking detailed minutes and distributing them to relevant parties.
</li>
<li>
Monitor subcontractor performance, flagging issues for the project management team, and assisting in resolving on-site challenges.
</li>
<li>
Coordinate project material logistics and track inventory for site needs.
</li>
<li>
Ensure all project documentation is up to date, organized, and easily accessible in the appropriate digital storage systems.
</li>
</ul>
Qualifications:
<ul>
<li>
2-5 years of experience in project administration, preferably in construction, HVAC, or mechanical systems.
</li>
<li>
Strong proficiency in Microsoft Office Suite and experience with project management software.
</li>
<li>
Familiarity with Smartsheet or other project tracking tools is a plus.
</li>
<li>
Experience managing and organizing Bills of Materials (BOMs), procurement processes, and documentation for project audits.
</li>
<li>
Ability to track schedules, labor hours, and material deliveries with a high level of accuracy.
</li>
<li>
Strong organizational skills with the ability to manage multiple tasks simultaneously.
</li>
<li>
Excellent written and verbal communication skills, including the ability to prepare reports and document meeting minutes.
</li>
<li>
Regular travel to project sites is required.
</li>
</ul>
Benefits:
<ul>
<li>Employee Stock Ownership Plan (ESOP) 100% company-funded</li>
<li>401(k) with employee contribution options</li>
<li>Comprehensive medical, dental, vision, and life insurance</li>
<li>Paid Time Off (PTO)</li>
<li>Opportunities for career growth in a collaborative, team-oriented environment</li>
</ul>
Why Work With Us:
Joining our team means becoming part of an Employee Stock Ownership Plan (ESOP) company. If you're unfamiliar with an ESOP, you're not alone fewer than 7,000 companies in the US offer this unique benefit. Working for an ESOP is a life-changing opportunity because our benefits extend to every single employee-owner. This means that when you contribute to our success and go the extra mile to satisfy our customers, you directly share in the growth and prosperity of the company. Our ESOP empowers you to take pride in your work and enjoy the financial rewards of our collective achievements.

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